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No Shoes, Ok, but No Shirt and We Have a Virtual Meeting Problem. The Thinc Guide to Virtual Meeting Etiquette

No Shoes, Ok, but No Shirt and We Have a Virtual Meeting Problem. The Thinc Guide to Virtual Meeting Etiquette

Okay folks. We’ve been at this videoconferencing for at least a month now. We thought by this point everyone would adopt some basic rules of etiquette, but seeing as how in the past week we’ve been on calls where a participant cleaned their desk and surrounding area during the call (leaving their webcam and microphone on) and another participant showed up in a cutoff top (no lie), we thought we’d compile some of the best videoconference guidelines we’ve read and experienced.

Virtual meetings can be very efficient allowing everyone in the meeting to focus on each other and any shared documents. They will continue to be an integral part of how business gets done after stay-at-home restrictions are lifted. At Thinc Strategy, we believe the best approach is to treat them as you would other in-person professional interactions with a few modifications for the remote environment:

Starting Out Strong

  • Start on time. If you’re the meeting host, that means having the meeting room ready a minute or two early.
  • Be aware of your surroundings – visual and audio. Don’t make your environment a distraction to others.
  • Dress for the meeting. For now, it may be casual Friday office attire. As work returns to office environments, at least business casual. It is never what you wear to the pool.
  • Greet the folks in the virtual room. A smile and a hello set a positive tone.

Improving Meeting Productivity

  • Have an agenda or at the very minimum a clear purpose and desired outcome for every virtual meeting.
  • Schedule breaks in the agenda for meetings that are going beyond one hour
  • Do not use cell phones or read emails as the meeting is in progress
  • In large group meetings, mute yourself unless you are speaking. Of course, you have to remember to unmute yourself when you start to speak.
  • And for the love of everything that is good in this world, if you log into the meeting on your laptop and your mobile phone, mute one of the devices so that you don’t create an echo.

Communicating Effectively

  • Rehearse your presentations or have your key points prepared in advance. On-camera (even a webcam) is not a time to wing it.
  • Make space for everyone to participate. If you’re a talker (and like me, you know who you are) pause and leave some silent space so others can contribute.If you are not a talker (you know who you are too) come prepared to contribute.
  • When you’re presenting to a group, focus on your webcam or the top of your screen as opposed to looking down or around. Create virtual eye contact to build an emotional connection.

Finishing Strong

  • Close with a recap, action items and responsibilities. Ask for commitments from participants and schedule the next videoconference.
  • Finish 5-10 minutes early to allow participants a break before their next meeting or call. You will become everyone’s favorite virtual meeting facilitator.

Start Your Journey With Thinc Today.

No Shoes, Ok, but No Shirt and We Have a Virtual Meeting Problem. The Thinc Guide to Virtual Meeting Etiquette
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Acquisition Project Management

Our clearly defined process includes expertise in the areas of management, research, market search, analytics, and reporting

Project Manager
Set up playbook
Research
Set up data room
Campaigns
Campaign Follow-up
pm-step-arrows-wide
Initial Criteria Match/Viability Meeting
NDA Signed, PM Onboarding
Growth Team continues search
Project handoff to PM
Prospect and Process Discussion
Financial modeling and valuation
pm-step-arrows-wide
Advisor to client
Meeting coordination and facilitation
Deal structure recommendations
Due diligence process
Pre-close legal coordination and support
Post-close integration

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Thinc specializes in conducting comprehensive feasibility studies to evaluate the viability, risks, and rewards of new business initiatives, ensuring informed decision-making and strategic planning for success.
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Thinc will review a variety of materials from the firm including, but not limited to, the past 3-5 years of financial statements, organization chart, key roles, and other relevant materials.

Thinc will meet with the owners to confirm the direction gleaned from our initial interviews and information analysis. We will use this meeting to refine the direction and inputs for the different models.

Thinc will build out the different options using the provided inputs showing the potential outcomes and implications for each model.

Thinc will present the feasibility study, documenting the various options and models. We will also schedule a follow-up conversation, allowing the owners time for reflection on the study, to answer questions and discuss next steps.

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Due Diligence Services

Our Due Diligence services offer a detailed examination of the target company, providing critical insights into risks, opportunities, and financial health to support informed business decisions and successful transactions.

Ownership Structure
Government Documents
Legal Filings
Client Contracts
Leased Properties
Financial Statements
Tax Returns
Payroll
Managed Reports
Software
Hardware
Furniture
Vehicles
Customer Segments
Market Segments
Current Salaries
Benefits & Bonuses
Hiring & Firing Practices
Employee Engagement

Due Diligence Services

Our Due Diligence services offer a detailed examination of the target company, providing critical insights into risks, opportunities, and financial health to support informed business decisions and successful transactions.

Ownership Structure
Government Documents
Legal Filings
Client Contracts
Leased Properties
Financial Statements
Tax Returns
Payroll
Managed Reports
Software
Hardware
Furniture
Vehicles
Customer Segments
Market Segments
Current Salaries
Benefits & Bonuses
Hiring & Firing Practices
Employee Engagement

Evaluate the merits of any business idea

Thinc specializes in conducting comprehensive feasibility studies to evaluate the viability, risks, and rewards of new business initiatives, ensuring informed decision-making and strategic planning for success.
Thinc will conduct individual interviews with key stakeholders to gain an understanding of their ownership goals and future objectives.

Thinc will review a variety of materials from the firm including, but not limited to, the past 3-5 years of financial statements, organization chart, key roles, and other relevant materials.

Thinc will meet with the owners to confirm the direction gleaned from our initial interviews and information analysis. We will use this meeting to refine the direction and inputs for the different models.

Thinc will build out the different options using the provided inputs showing the potential outcomes and implications for each model.

Thinc will present the feasibility study, documenting the various options and models. We will also schedule a follow-up conversation, allowing the owners time for reflection on the study, to answer questions and discuss next steps.

Start Your Journey With Thinc Today.

No Shoes, Ok, but No Shirt and We Have a Virtual Meeting Problem. The Thinc Guide to Virtual Meeting Etiquette
TSI_logo-color

No Shoes, Ok, but No Shirt and We Have a Virtual Meeting Problem. The Thinc Guide to Virtual Meeting Etiquette